Visit http://emspro.truman.edu.
To submit a lottery request you must have
a Virtual EMS Account.
Click here for instructions on how to create an account if you do not
already have one.
Login by holding your mouse over the navigation bar's My Account and then clicking on Log In.
Once you have logged in holding your
mouse over the navigation bar's
Spring '10 Lottery and then
clicking on
SUB, BH, KB, OP, VH Clsrms
,
BH Little Theatre, VH1010, VH1000,
or
Publicity depending on what type
of reservation you would like to make.
Enter your event details on the lower left.
NOTE: For a reservation with multiple booking dates make sure to hit
(the recurrence button). Enter your event start and end time, select your
recurrence pattern. Use "Weekly" if you are meeting every week. Use "Random"
for irregular dates. For example you want the same room on Wednesday,
January 13th, Wednesday, January 27th, and Friday January 29th. Then click
on each date you want to request a room.
Weekly Recurrence |
"Random"
Recurrence |
You can filter rooms by available features such as built in sound
systems, data projectors, or network jacks by clicking
next to Availability Filters and then clicking on the feature you wish to
filter rooms by.
Enter your
estimated attendance and desired setup type. Here are what the setup types
look like*:
|
Buffet |
Buffet with Rounds |
Circle |
Classroom |
Clear |
Reception |
Served Meal with Rounds |
Square |
Theatre |
U-Shaped |
*- The Student
Union Building is the only building in which you can specify a setup type.
Selecting a setup type in another building will either prevent you from
seeing rooms or the request will not be honored.
Click
to display all the rooms which are available during your specified times,
match your facilities, can accommodate your attendance, are able to
accommodate your setup types, and match your "availability" features.
Please note: Your booking must begin at least one full
business day before the day you are making your reservation.
Available rooms will appear under
Availability
. To add a room to your request click
.
To remove a room which you accidentally selected, click
next to the room.
Now you'll need to enter reservation
details and answer a few questions by selecting
.
Enter your event name and type. If no
organizations appear in your pull down menu, then you'll need to add your
organization to the reservation (once you add your organizations you will be
able to easily select them for future reservations). You can add your
organization(s) by selecting
.
Please note:
Your organization may not appear if you enter its complete name. For example
try entering "First Bank" before "First Bank - Kirksville Branch."
Enter your organization/department's name
or a part of its name and then click on
to pull display a list of all organizations matching your search criteria.
Select your organization/department by
clicking
to the left of its name. You can add multiple organizations by conducting
another search.
Once you are finished adding your organizations click the x on the upper right.
Now when you return to the reservation
details page you will be able to select your organization(s).
You can add equipment to your
request(s) by clicking on the
next to
the category of equipment you would like to request.
Then check the
next to the equipment that you would like to request.
A quantity of one will automatically be
selected and a text box for special instructions will appear. Enter any
special instructions and change the quantity if desired.|
Complete the form and then click
This screen will appear after your
reservation has been submitted:
If you make a mistake and you want to add, delete, or edit your equipment:
To add more equipment click on the
next
to equipment. To review the instructions on how to add equipment please
click here. To remove equipment click on the
next to the item you wish to remove.
The following message will appear once
you have successfully made the request:
