Policies & Procedures
Students, Organizations, and Offices are responsible for the policies and procedures published on the Student Union Website. Failure to comply may result in loss of privileges.
Student Union Reservation & Usage Polices
Residence Hall Reservation & Usage Polices:
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CH SMALL DINING ROOM
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CH SMALL DINING ROOM KEY CHECK-OUT PROCEDURE
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MISSOURI HALL CHARITON MULTI-PURPOSE ROOM POLICY
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MISSOURI HALL (MH) KEY PICK UP PROCEDURE
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RYLE HALL MAIN LOUNGE POLICY
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RYLE HALL (RH) SMALL DINING ROOM KEY PROCEDURE
CENTENNIAL HALL (CH) MAIN LOUNGE POLICY:
Students living in the residence hall, hall staff, and RCP staff will have priority to reserve this space for activities, events, or meetings up until TWO WEEKS prior to any given date. When within the TWO WEEK window of an event, the room is open to anyone on campus who wishes to reserve it.
THIS AREA IS AVAILABLE FOR ALL TO USE, BUT IS AVAILABLE FIRST TO THOSE GROUPS & ORGANIZATIONS WITH A SCHEDULED EVENT RESERVATION.
The Main Lounge in Centennial Hall is available for reservations from 5 pm to 10:30 pm Sunday through Thursday, and 5 pm to midnight on Friday and Saturday. The furniture must be put back in regular order following your event. Failure to return the furniture to its normal set up could result in loss of reservation privileges.
**PLEASE NOTE: the Lounge area is not a "closed" space, persons will be entering and exiting during your event and may also play pool or use the ping pong tables.
CENTENNIAL (CH) SMALL DINING ROOM INFO:
THIS AREA IS EQUIPPED WITH A TELEVISION, DVD/VCR COMBO, WHITE BOARD, CHALK BOARD, FOOD SERVICE AREA, AND SEATING FOR UP TO 20 PEOPLE AROUND A LARGE CONFERENCE TABLE. (TABLES MAY BE SEPARATED INTO SIX INDIVIDUAL GROUPS
CH SMALL DINING ROOM KEY CHECK-OUT PROCEDURE:
The key to the private dining room should be checked out at the hall desk. They will hold your drivers' license until it us returned.
MISSOURI HALL CHARITON MULTI-PURPOSE ROOM POLICY:
Students living in the residence hall, hall staff, and RCP staff will have priority to reserve this space for activities, events, or meetings up until TWO WEEKS prior to any given date. When within the TWO WEEK window of an event, the room is open to anyone on campus who wishes to reserve it.
Groups reserving the Chariton Multi-purpose Room are responsible for setting up the room, and returning the furniture to its original state after the reservation ends.
Failure to return furniture to its proper location and set-up may result in loss of the use of this space in the future. Thanks.
Please Note: All persons using this space will secure the room and all equipment when leaving the room; and they that will be held responsible for all repair/replacement costs.
Please pick up the key from the Hall Desk prior to your reservation time. You may be asked to show your confirmation upon arrival.
MISSOURI HALL (MH) KEY PICK UP PROCEDURE
Please pick up a key at the hall desk if you have a non-meal meeting scheduled.
If your meeting includes going through the cafeteria, check with the food service director to open the door for you.
Your group is responsible for cleaning up after your meeting, including returning all trays to the food service area.
Students living in the residence hall, hall staff, and RCP staff will have priority to reserve this space for activities, events, or meetings up until TWO WEEKS prior to any given date. When within the TWO WEEK window of an event, the room is open to anyone on campus who wishes to reserve it.
Groups reserving the Main Lounge are responsible for their own set up with the furniture provided. They are also responsible for returning the furniture to its original state.
Failure to return furniture to its proper location and set-up may result in loss of the use of this space in the future. Thanks.
*** PLEASE NOTE THAT THE MAIN LOUNGE IS NOT AN EXCLUSIVE SPACE, AND PEOPLE WILL BE WALKING THROUGH DURING YOUR EVENT. ***
RYLE HALL (RH) SMALL DINING ROOM KEY PROCEDURE
Please pick up a key at the hall desk if you have a non-meal meeting scheduled.
If your meeting includes going through the cafeteria, check with the food service director to open the door for you.
West Campus Suites WCS 100 USAGE POLICY
The Multipurpose Room #100 in West Campus Suites can be reserved through the Student Union Administrative Office. Available hours are 5 to 10 pm Monday- Friday, and from 7 am to 10 pm Saturday and Sunday. It will be closed during academic breaks and holidays.
There is a 2-week advance notice required for reserving this room. The door will be opened by West Campus Suites personnel, or you may pick it up at the hall desk upon arrival. A key to the A/V equipment in the room can also be checked out at the hall desk. Food and drink are allowed in this room with the specification that it will be cleaned up after your meeting and trash disposed of.
Priority will be given as follows: 1st priority will be given to Residence Life programming; 2nd priority to campus-wide events (such as Homecoming), 3rd priority to student organization meetings and events, 4th priority to faculty meetings and events. 6th priority for classes--must be with approval from the Director of Residence Life.
UNIVERSITY CLUBHOUSE KEY PROCEDURES
Please pick up the key from DPS for this facility. Please bring your confirmation with you at this time.
Your group is responsible for cleaning up after their reservation. Please leave the space in good order for the next group to use.
MUSIC ON THE MALL (STUDENT UNION) CHECK-IN PROCEDURES
Please come into the Union Administrative Office to check in. Your table will be set up at that time by Student Union personnel. Music on the Mall can be played between the hours of 11 am and 2 pm ONLY. You must provide your own sound equipment. The name of your organization must be displayed on the front of your table.
Violette Hall (VH) USAGE POLICY:
No food or drink is allowed in VH1010, VH1000, or BH176.
All trash must be removed and the room put back in working order following your event. Please be sure that no chairs are blocking the entrance to this room.
Use of technology for VH1010 or VH1000 requires training 48 hours prior to event--contact: Amy Nunan, x4080 for scheduling. All microphones must be checked out by your faculty advisor ONLY, between 8 - 5 pm, M-F in VH2010. The computer console will be unlocked by DPS when they unlock the room prior to your reservation time.
Please contact Media Services, x4545, for reserving slide projectors. Please be sure that chairs are not blocking the entrance doors after your meeting has ended.
- Facility Guidelines: Clean up after yourself, don't move furniture, and keep tape off the walls. . . among other things. . .
- Gambling Guidelines: How to play bingo, poker, or have a raffle. . .
- Movie Showing Guidelines: How to show a movie on campus. . .
Alcoholic Beverages: alcoholic beverages are not permitted on campus.
Student Union Building: No outside food or drink may be brought into the Student Union Building. All food must be provided by Sodexo (http://foodservice.truman.edu).
Violette Hall: No food or drink is allowed in VH1000 or VH1010.
Baldwin Hall: No food or drink is allowed in the Little Theatre.
Publicity Tables:
Food sales are not permitted in the Student Union Building
Credit card vendors are not permitted in McClain Hall
Tables must be sponsored by a University Department or Student Organization.
No solicitation away from the table location, or calling out to passers-by will be permitted.
During the display period there must be at least one and not more than three attendants representing the organization behind the table at all times.
Any material, which is displayed, must be confined to the table only, and such material must be removed at the end of the display period.
The name of the group/organization sponsoring must be clearly displayed.
Any food or dishes brought to the table will be returned to the Tray Return area in Mainstreet Market by the organization sponsoring the table. No chairs are to be removed from Mainstreet Market and brought into the hallway.
In order to provide for the best environment and a minimum of disruption and sound conflicts, sound equipment is limited to the Student Union Mall.
All fund raising requests will be screened so that they are not in direct competition with any item sold in the Truman Bookstore or from University Food Service.
Tables for McClain Hall are located at the end of “registration tunnel”. Organizations must set up and take down the tables and chairs after their reserved time has ended.
Kirk Gym Usage Agreements - (Last Updated August 6, 2009)
Kirk Gym Reservation & Usage Polices - (Last Updated August 6, 2009)
ll persons requesting use of the Kirk Gym must submit a Reservation Request
form: The request may be made via the web at
http://emspro.truman.edu
or by completing a hard copy reservation form located in the SUB main office. No
telephone reservation requests will be accepted.
(1)
Kirk Gym will be available for reservation by chartered campus organizations,
academic divisions, and university departments on a first come, first served
basis.
(2)
Kirk Gym is a facility to be used by only chartered student organizations,
academic divisions or university departments.
Reservations for non-university related
groups or activities will not be accepted.
(3)
Kirk Building hours are 8:00am to 11:00 pm, Sunday – Saturday. Building
lock-down will occur at 11:00pm; organizations will not be permitted to begin an
event after 10:00pm. Any organization whose reservation starts before but
extends after 10:00pm must vacate the building by 11:00pm, unless special
permission has been granted through the Office of Dean of Student Affairs. No
overnight requests will be accepted.
(4)
A request must be placed a minimum of 7 business days in advance for the use of
Kirk Gym
(5)
Use of Kirk Gym is restricted to a two (2) hour limit.
(6)
The maximum capacity for the Kirk Gym floor is 88 individuals
(7)
The Department of Public Safety will be notified of the confirmed event's time
frame, but will not automatically open or secure the facility. If the facility
is not accessible upon arrival, organizations must call Public Safety (x4176) to
open the facility. The designated representative must have the Kirk Gym
confirmation available at the event for verification purposes by DPS.
(8)
The primary function of Kirk Gym is for events such as: dance practice,
aerobics, calisthenics, etc. All other events should seek alternative facility
needs.
(9)
All users must comply with the following facility usage policies, failure to do
so will result in a suspension of reservation privileges or depending on the
severity of violation, further disciplinary action:
(a)
Participants will observe all policies and regulations of the University.
(b)
Activity is restricted to Kirk Gym facility
only. This reservation permits the
user access to the gym floor area only. Under no circumstances
should activity occur or people be in the seating area above Kirk Gym or on the
stage.
(c)
Smoking and consumption of alcoholic beverages is strictly prohibited.
(d)
Absolutely no food or beverages are allowed in Kirk Gym
(e)
Candles/open flames are strictly prohibited.
(f)
Paint, glue, tape, nails, or other chemicals that may cause damage or soil to
the floor are prohibited.
(g)
Absolutely no hard soled shoes or objects (skates, carts, wheeled objects,
canes, etc) which could potentially damage or mark the gym floor are allowed.
(h)
Tables, chairs, or other furnishings are not permitted for use in Kirk Gym.
(i)
Any furniture or equipment other than one (1) box fan and one (1) portable
stereo are prohibited in Kirk Gym.
(j)
Each organization/department is responsible for making arrangements to dispose
of litter or debris from the venue at the conclusion of the event or activity.
(k)
Absolutely no objects should be thrown in Kirk Gym (i.e. no dodgeball, baseball,
basketball, frisbee, etc).
(l)
Noise should be kept at a minimum between 8:00am-5:00pm Monday-Friday.
(m)
Organizations are asked to be prompt when
arriving and departing from the facility out of consideration for others using
the facility. If the approved responsible person is not present within 30
minutes of the scheduled start time, the reservation will be viewed as
cancelled.