Room Reservations
The quickest way to schedule space and equipment on campus is through Virtual EMS. If you are unfamiliar with EMS, a "how to" is given below.
We have a list of Reservable Rooms in the Student Union along with pictures and floor plans of these rooms. Virtual EMS allows you to reserve rooms both in the Union and in several other buildings across campus. It also allows you to reserve Outdoor Spaces and Publicity such as easels, display cases or publicity table space in the Union.
Reservation Policies
**NOTE:- SUB equipment and accessories cannot be reserved for classrooms or residence hall spaces. Please specify “CH TV/VCR”, “Classroom TV/VCR/DVD”, “classroom computer cabinet”, “RH pull down screen/RH TV/VCR”, “WCS computer” or the specified VH equipment for VH classroom reservations.
Residence Halls
Centennial Hall Main Lounge
Centennial Hall Small Dining Room
Missouri Chariton Room
Ryle Hall Dining Room
West Campus Suites (WCS) 100
Music on the Mall
University Clubhouse
Student Union Reservation & Usage Polices:
NO OUTSIDE FOOD MAY BE BROUGHT INTO THE SUB. THIS INCLUDES PUBLICITY TABLES.
Bake Sales are not allowed in the Student Union, due to our contract with Sodexo.
Residence Hall Reservation & Usage Polices:
CENTENNIAL HALL (CH) MAIN LOUNGE POLICY:
Students living in the residence hall, hall staff, and RCP staff will have priority to reserve this space for activities, events, or meetings up until TWO WEEKS prior to any given date. When within the TWO WEEK window of an event, the room is open to anyone on campus who wishes to reserve it.
THIS AREA IS AVAILABLE FOR ALL TO USE, BUT IS AVAILABLE FIRST TO THOSE GROUPS & ORGANIZATIONS WITH A SCHEDULED EVENT RESERVATION.
The Main Lounge in Centennial Hall is available for reservations from 5 pm to 10:30 pm Sunday through Thursday, and 5 pm to midnight on Friday and Saturday. The furniture must be put back in regular order following your event. Failure to return the furniture to its normal set up could result in loss of reservation privileges.
**PLEASE NOTE: the Lounge area is not a "closed" space, persons will be entering and exiting during your event and may also play pool or use the ping pong tables.
THIS AREA IS EQUIPPED WITH A TELEVISION, DVD/VCR COMBO, WHITE BOARD, CHALK BOARD, FOOD SERVICE AREA, AND SEATING FOR UP TO 20 PEOPLE AROUND A LARGE CONFERENCE TABLE. (TABLES MAY BE SEPARATED INTO SIX INDIVIDUAL GROUPS
(CH )SMALL DINING ROOM KEY CHECK-OUT PROCEDURE:
The key to the private dining room should be checked out at the hall desk. They will hold your drivers' license until it us returned.
MISSOURI HALL CHARITON MULTI-PURPOSE ROOM POLICY:
Students living in the residence hall, hall staff, and RCP staff will have priority to reserve this space for activities, events, or meetings up until TWO WEEKS prior to any given date. When within the TWO WEEK window of an event, the room is open to anyone on campus who wishes to reserve it.
Groups reserving the Chariton Multi-purpose Room are responsible for setting up the room, and returning the furniture to its original state after the reservation ends.
Failure to return furniture to its proper location and set-up may result in loss of the use of this space in the future. Thanks.
Please Note: All persons using this space will secure the room and all equipment when leaving the room; and they that will be held responsible for all epair/replacement costs.
Please pick up the key from the Hall Desk prior to your reservation time. You may be asked to show your confirmation upon arrival.
MH KEY PICK UP PROCEDURE
Please pick up a key at the hall desk if you have a non-meal meeting scheduled.
If your meeting includes going through the cafeteria, check with the food service director to open the door for you.
Your group is responsible for cleaning up after your meeting, including returning all trays to the food service area.
MUSIC ON THE MALL (STUDENT UNION) CHECK-IN PROCEDURES
Please come into the Union Administrative Office to check in. Your table will be set up at that time by Student Union personnel. Music on the Mall can be played between the hours of 11 am and 2 pm ONLY. You must provide your own sound equipment. The name of your organization must be displayed on the front of your table.
Students living in the residence hall, hall staff, and RCP staff will have priority to reserve this space for activities, events, or meetings up until TWO WEEKS prior to any given date. When within the TWO WEEK window of an event, the room is open to anyone on campus who wishes to reserve it.
Groups reserving the Main Lounge are responsible for their own set up with the furniture provided. They are also responsible for returning the furniture to its original state.
Failure to return furniture to its proper location and set-up may result in loss of the use of this space in the future. Thanks.
*** PLEASE NOTE THAT THE MAIN LOUNGE IS NOT AN EXCLUSIVE SPACE, AND PEOPLE WILL BE WALKING THROUGH DURING YOUR EVENT. ***
RH SMALL DINING ROOM KEY PROCEDURE
Please pick up a key at the hall desk if you have a non-meal meeting scheduled.
If your meeting includes going through the cafeteria, check with the food service director to open the door for you.
The Multipurpose Room #100 in West Campus Suites can be reserved through the Student Union Administrative Office. Available hours are 5 to 10 pm Monday- Friday, and from 7 am to 10 pm Saturday and Sunday. It will be closed during academic breaks and holidays.
There is a 2-week advance notice required for reserving this room. The door will be opened by West Campus Suites personnel, or you may pick it up at the hall desk upon arrival. A key to the A/V equipment in the room can also be checked out at the hall desk. Food and drink are allowed in this room with the specification that it will be cleaned up after your meeting and trash disposed of.
Priority will be given as follows: 1st priority will be given to Residence Life programming; 2nd priority to campus-wide events (such as Homecoming), 3rd priority to student organization meetings and events, 4th priority to faculty meetings and events. 6th priority for classes--must be with approval from the Director of Residence Life.
UNIVERSITY CLUBHOUSE KEY PROCEDURES
The University Club is for Truman faculty & staff members only. Student groups wanting to use this space for a meeting must have their organization advisor request the space, and the advisor must be present at the meeting.
Please pick up the key from DPS for this facility. Please bring your confirmation with you at this time.
Your group is responsible for cleaning up after their reservation. Please leave the space in good order for the next group to use.
No food or drink is allowed in VH1010, VH1000, or BH176.
All trash must be removed and the room put back in working order following your event. Please be sure that no chairs are blocking the entrance to this room.
Use of technology for VH1010 or VH1000 requires training 48 hours prior to event--contact: Amy Nunan, x4080 for scheduling. All microphones must be checked out by your faculty advisor ONLY, between 8 - 5 pm, M-F in VH2010. The computer console will be unlocked by DPS when they unlock the room prior to your reservation time.
Please contact Media Services, x4545, for reserving slide projectors. Please be sure that chairs are not blocking the entrance doors after your meeting has ended.
| Initial EMS Screen: |
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- Under My Account – choose “Create and Accountâ€
- Choose a user name and password that you will remember; fill out the form and hit “saveâ€
- Go back under My Account – choose “Log Inâ€
- Go to “Reservations†and choose “Reservation Request Formâ€
- Fill out the form, choosing the building, room and times you want. Be sure to put in either AM or PM for the time.
- Submit the form. We will receive it and process request forms on a first come, first served basis.
- You will receive an email confirmation once your request has been entered.
- If the room you requested is not available, we will email you and let you know the options. You must get back to us so that we know what you have decided to do.
- If we don’t hear back from you, your request stays in “In Progress†status.